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Article 1 - Definitions
As used in this constitution, unless the context otherwise clearly requires, the words in this article
shall have the following meanings:
1. Board:
- The Board of Directors of this club.
2. Director:
- A member of this club's Board of Directors.
3. Member:
- A member, other than an honorary member, of this club.
4. RI:
- Rotary International.
5. Year:
- The twelve-month period which begins on 1 July.
Article 2 - Board
The governing body of this club shall be the board consisting of ________ members of this club, namely,
the president, vice-president, president-elect (or president-nominee, if no successor has been elected),
secretary, treasurer, and the sergeant-at-arms. At the discretion of the board, also added can be
the ________ directors elected in accordance with article 3, section 1 of these bylaws, and the immediate
past president.
Article 3 - Election of Directors and Officers
Section 1
At a regular meeting one month prior to the meeting for election of officers, the presiding officer shall
ask for nominations by members of the club for president, vice-president, secretary, treasurer, and ____________
directors. The nominations may be presented by a nominating committee or by members from the floor,
by either or by both as a club may determine. If it is determined to use a nominating committee, such
committee shall be appointed as the club may determine. The nominations duly made shall be placed
on a ballot in alphabetical order under each office and shall be voted for at the annual meeting. The
candidates for president, vice-president, secretary, and treasurer receiving a majority of the votes shall
be declared elected to their respective offices. The ___________ candidates for director receiving
a majority of the votes shall be declared elected as directors. The candidate for president elected
in such balloting shall be the president-nominee and serve as a director for the year commencing on the
first day of July next following the election, and shall assume office as president on 1 July immediately
following that year. The president-nominee shall take the title of president-elect on 1 July in the
year prior to taking office as president.
Section 2
The officers and directors, so elected, together with the immediate past president shall constitute the
board. Within one week after their election, the directors-elect shall meet and elect some member
of the club to act as sergeant-at-arms.
Section 3
A vacancy in the board or any office shall be filled by action of the remaining directors.
Section 4
A vacancy in the position of any officer-elect or director-elect shall be filled by action of the remaining directors-elect.
Article 4 - Duties of Officers
Section 1
President. It shall be the duty of the president to preside at meetings of the club and the
board and to perform other duties as ordinarily pertain to the office of president.
Section 2
President-elect. It shall be the duty of the president-elect to serve as a director and to
perform such other duties as may be prescribed by the president or the board.
Section 3
Vice-President. It shall be the duty of the vice-president to preside at meetings of the
club and the board in the absence of the president and to perform other duties as ordinarily pertain to
the office of vice-president.
Section 4
Secretary. It shall be the duty of the secretary to keep membership records; record attendance
at meetings; send out notices of club, board, and committee meetings; record and preserve the minutes of
such meetings; report as required to RI, including the semiannual reports of membership on 1 January and
1 July of each year, which shall include per capita dues for all members and prorated dues for active members
who have been elected to membership in the club since the start of the July or January semiannual reporting
period; report changes in membership; provide the monthly attendance report, which shall be made to the
district governor within 15 days of the last meeting of the month; collect and remit RI official magazine
subscriptions; and perform other duties as usually pertain to the office of secretary.
Section 5
Treasurer. It shall be the duty of the treasurer to have custody of all funds, accounting
for it to the club annually and at any other time upon demand by the board, and to perform other duties
as pertains to the office of treasurer. Upon retirement from office, the treasurer shall turn over
to the incoming treasurer or to the president all funds, books of accounts, or any other club property.
Section 6
Sergeant-at-Arms. The duties of the sergeant-at-arms shall be such as are usually prescribed
for such office and other duties as may be prescribed by the president or the board.
Article 5 - Meetings
Section 1 – Annual Meeting
An annual meeting of this club shall be held on the __________________ in each year, at which time the
election of officers and directors to serve for the ensuing year shall take place.
_________________
(Note: Article 6, section 2 of the Standard Rotary Club Constitution provides
that “An annual meeting for the election of officers shall be held not later than 31 December...”)
Section 2 – General Meeting
The regular weekly meetings of this club shall be held on Mondays at 6:00pm.
Due notice of any changes in or canceling of the regular meeting shall be given to all members of the
club. All members excepting an honorary member (or member excused pursuant to the standard Rotary
club constitution) in good standing in this club, on the day of the regular meeting, must be counted
as present or absent, and attendance must be evidenced by the member’s being present for at least sixty
(60) percent of the time devoted to the regular meeting, either at this club or at any other Rotary club,
or as otherwise provided in the standard Rotary club constitution, article 9, sections 1 and 2.
Section 3
One-third of the membership shall constitute a quorum at the annual and regular meetings of this club.
Section 4
Regular meetings of the board shall be held on ______________ of each month. Special meetings of
the board shall be called by the president, whenever deemed necessary, or upon the request of two (2) directors,
due notice having been given.
Section 5
A majority of the directors shall constitute a quorum of the board.
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